What is Digitization?
Digitization is the process of indexing of documents and records along with storage in electronic media like DVD / USB / Server. The scanned image of the documents enables easy retrieval through specially designed software. This process enables quick retrieval using pre-designed search parameters resulting in reduced access time, efficient communications, and faster decisions.
Why is Digitization required?
> All kind of business records are available on clicks of a few buttons, hence save time
> Cost of digital record maintenance is lower than managing physical records
> Get rid of the physical storage of paper: Be more sustainable, get more space & save money on expensive archiving space
> Cross departments can work collaboratively enhancing process optimization
> Records are secured with access rights to the users
> Physical records are likely to get damaged or more prone to damage. Digital records are long lasting
> Retain or delete a record or documents easily
Key Elements of Digitization
Zero occupancies of physical space and a quicker retrieval system. It’s a systematic process of documentation of physical documents in a secure manner. Streamline business processes by improving efficiency. Processing time enhancement by reducing retrieval time.
Handover the Record Management System to Prufens and be rest assured for the safety of your physical documents. Indexing & Barcoding of the documents and storing them for you. Whenever for any legal procedure or Audit purpose, we retrieve the physical document and handover to the proper Authority only. By this mishandling of documents is minimized and the durability of the documents is maintained.
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