Data Usage Policy

Data Usage Policy

Last Updated: November 28, 2025

1. Introduction

Welcome to Prufens Advisory (“we,” “our,” or “us”). We specialize in People Advisory, Employee Background Screening, Digitization, and Automated Employee Onboarding services. Protecting the privacy and security of the data you entrust to us is our highest priority. This Data Usage Policy explains how we collect, use, process, and protect the information of our clients and their employees (“candidates”) through our website https://prufens.com and our service platform.

2. Information We Collect

We collect information in two primary contexts: as a service provider to our business clients and through our website interactions.

  • Information from Our Business Clients: To provide our services, we collect information about our clients and their employees or candidates, which may include:
    • Client Contact Information: Name, email, phone number, and company details of our point of contact.
    • Candidate/Employee Personal Data: As required for background verification and onboarding, such as full name, date of birth, government-issued IDs (Aadhaar, PAN, Passport), educational details, employment history, address proof, and financial information (for payroll setup).
    • Client-Provided Data: Any documents, forms, or information you upload to our platform for digitization and management.
  • Information Collected via Our Website:
    • Contact Inquiries: Your name, email, and company when you fill out a contact form.
    • Automated Data: IP address, browser type, and browsing behavior via cookies to improve our website.

3. How We Use Your Information

We use the information we collect strictly to deliver and improve our professional services:

  • To Perform Background Verifications: To verify the employment, education, criminal, and identity records of candidates as authorized by our client.
  • To Facilitate Employee Onboarding: To automate and manage the digital onboarding process for new hires.
  • To Provide Digitization Services: To convert physical employee records into secure, manageable digital formats.
  • To Communicate: To send service-related updates, security alerts, and support messages.
  • To Ensure Security & Compliance: To protect our systems, prevent fraud, and comply with legal and regulatory obligations.

4. Legal Basis for Processing

For candidates undergoing verification, the legal basis for processing their personal data is the legitimate interest of our client (the employer) in making informed hiring decisions. Processing is conducted under a contract between Prufens Advisory and the employer, and we act as a data processor under applicable data protection laws.

5. How We Share Your Information

We treat all data with confidentiality and share it only under these circumstances:

  • With Verification Authorities: We share candidate data with third-party databases, educational institutions, previous employers, and government agencies solely for the purpose of completing the background verification.
  • With Service Providers: We use trusted third-party vendors for cloud hosting, analytics, and communication, who are bound by strict data protection agreements.
  • For Legal Compliance: If required by law, court order, or governmental regulations.

We do not sell, trade, or rent personal data for marketing purposes.

6. Data Security

We implement robust technical and organizational measures, including encryption, access controls, and secure data centers, to protect data against unauthorized access, alteration, or destruction. Our systems are designed with the sensitivity of employee and verification data in mind.

7. Your Rights

Individuals have the right to access, correct, or request deletion of their personal data. Since we process data on behalf of our clients, such requests should typically be directed to the employer (our client) who controls the data. We will support our clients in fulfilling these requests.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, comply with our legal obligations (as per Indian laws), resolve disputes, and enforce our agreements. Retention periods are defined in our contracts with clients.

9. Contact Us

If you have any questions about this Data Usage Policy, please contact us at:
Email: info@Prufens.com